Protect
Automated, independent backups run every day, separate from Google.
Managed Cloud
Google Workspace Backup Services
Independent, automated backup and fast recovery for your Google Workspace data.
Overview
Google doesn't back up your data the way you think
Google Workspace keeps your data available, but it isn't a backup. Accidental deletion, malicious action or a compromised account can lose data for good.
WhizzIT adds independent, automated backup for Gmail, Drive, Shared Drives, Contacts and Calendar, with fast, granular recovery when you need it.
Backup covers Gmail, Drive, Shared Drives and Calendar independently of Google's own retention, so a deletion that falls outside those windows is still recoverable. We are a team of five engineers supporting more than 30 UK businesses, from two-user teams to organisations of 150+ users. WhizzIT is Cyber Essentials certified and a Microsoft Cloud Solution Provider, so our security fundamentals are independently assessed rather than simply claimed. It is priced per user at a fixed monthly cost rather than bundled into rigid packages, so it scales with your team.
Back to Managed Cloud ServicesWhat's included
- Automated daily backup of Google Workspace
- Gmail, Drive and Shared Drive protection
- Contacts and Calendar backup
- Granular, point-in-time recovery
- Protection against accidental and malicious deletion
- Retention aligned to your needs
Where the gap actually is
The bin empties, and that is by design
Google Workspace is genuinely resilient. Your data is replicated, the service stays up, and hardware failure is not something you need to think about. That is availability, and Google is clear that it is what they are responsible for. Retention is a different question, and the answer is a countdown rather than an archive.
Items removed from Gmail or Drive sit in trash for a limited period and are then purged. An administrator has a further short window to recover some of it, and after that the copy is gone rather than archived somewhere deeper. Most data loss we are called about is not dramatic: someone tidied a shared folder in good faith, and the discovery came weeks later when a colleague went looking for a file.
Files in a personal My Drive belong to that account. Suspend or delete the account without transferring ownership first and the files go with it, including anything they had shared with the team, which stops resolving for everyone else. Shared Drives avoid this because the team owns the content rather than an individual, but almost every business has years of work sitting in personal Drives regardless.
Accidental deletion is recoverable within the window. Deliberate deletion by someone who has taken over an account is designed to defeat exactly that, and emptying the trash is part of it. This is the case that separates a backup from a retention policy: an independent copy sits outside the account, so nothing done inside it can reach the copy.
Drive for desktop keeps local and cloud copies in step, which is the point of it. If files are encrypted on the laptop, the sync does its job and carries the damage upward. Point-in-time restore is what gets you back to the state before the change, rather than trying to unpick which version of which file is intact.
No obligation
Not sure where to start?
Tell us the problem and we will point you to the right fix, even if that turns out not to be us.
John Pringle, CEO, The Portland Hotel Group · see all 15 reviewsVery responsive, knowledgeable and very reasonably priced. They provide IT services for my hotel, restaurant and sports bar and grill.
What good looks like
The test is the restore, not the backup
Backups fail quietly. They run, they report success, and the problem only shows up on the day someone needs a file back. That is why the measure worth caring about is whether a restore has actually been performed recently, not whether the job is green.
What we look for is granular recovery, so a single message or one folder can come back without restoring an entire account; coverage across Gmail, Drive, Shared Drives, Contacts and Calendar rather than mail alone; a retention period long enough that a deletion noticed months later is still recoverable; and a copy held independently of the Workspace tenant, so a compromise of the tenant cannot reach it.
Two practical questions are worth asking of any arrangement, including ours: how far back can you go, and how long would a realistic recovery take. If nobody can answer both, the position is not yet a backup. If you also run Microsoft, the same reasoning applies there and is covered by Microsoft 365 backup, with the broader plan in business continuity and disaster recovery.
Certified & accredited
Credentials you can check
Cyber Essentials certified
Independently assessed against the UK government-backed scheme, so our security fundamentals are verified rather than simply claimed. We help clients certify too.
How Cyber Essentials helps you
Microsoft Cloud Solution Provider
A direct partnership with Microsoft. We license, deploy and support Microsoft 365 and Azure for you, with escalation straight to Microsoft when it is needed.
Our Microsoft cloud servicesCyber Essentials is a UK government scheme run by the National Cyber Security Centre, delivered by IASME. You can verify what the certification covers at source.
How we help
What we deliver
Retain
Data is retained for as long as your policy needs, safely and securely.
Recover
Restore individual items or whole accounts quickly when something goes wrong.
Good to know
Frequently asked questions
Google provides availability and short-term recovery, not a true backup. Independent backup protects you from deletion, ransomware and account compromise.
Gmail, Drive, Shared Drives, Contacts and Calendar, with granular recovery of individual items or entire accounts.
Recovery is fast and granular, from a single email or file to a full account, restored to the original or a new location.
Technology partners
Brands we partner with
We hold partner status with the vendors behind the tools we deploy, so your licensing, support and escalation come direct from the source rather than through a reseller chain.
Ready when you are
Interested in google workspace backup services?
Book a free consultation and we'll tailor it to your business.
Written and maintained by the WhizzIT team. Cyber Essentials certified and a Microsoft Cloud Solution Provider.